Job Description

Vaco has partnered with a healthcare industry client near downtown Indianapolis to fill an Administrative Assistant position.

Schedule : This is a full-time in office position. Regular hours will be Mon-Fri, 8am -5pm. There is also a requirement to attend two evening virtual board meetings per month. Office hours can be adjusted those days.

Responsibilities:

• Provide administrative assistance for the organization's CEO and CFO
• Outgoing mail postage.
• Building vendor correspondence\coordination
• Keep inventory and order office supplies
• Take reception cash to the bank and make change when needed,

• Prepare monthly Board of Director meeting packets.
• Prepare other meeting packets as assigned.
• Manage meeting schedules for CEO & CFO.
• Set up the community room for monthly staff meetings.
• Attend monthly Finance Committee meeting (3rd Tuesday of each month 5:00pm - 6:00pm. Currently all are virtual and can be attended from home) and take minutes. Compile minutes for CFO review after.
• Attend virtual monthly Board of Director meetings and record the minutes (4th Tuesday of the month January - October. November and December are scheduled around the holidays and can very. These are virtual except March, June, September, & December when they are in-person at the clinic; 6:00pm - 8:00pm). Compile minutes for review after.

Qualifications:

• Previous administrative support experience
• Strong level of professionalism
• Excellent written and verbal communication skills
• Proficiency in MS Office
• Data entry skills
• Proven record of dependability and strong attendance record

Job Tags

Holiday work, Full time, Afternoon shift,

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