Job Description

The Office Manager plays an integral part in ensuring the firm operates efficiently and maintains a professional environment. This position demands high attention to detail, strong organizational skills, and the ability to manage multiple responsibilities while fostering a team environment among office staff.

Office Manager Responsibilities:

• Oversee day-to-day operations of Office Services including mail distribution, inventory and stocking of office supplies, organization of common areas, and preparing conference rooms for meetings.
• Supervise Office Services, Paralegals, and Client Service Coordinators.
• Track and approve staff paid time off requests and timesheets for semi-monthly payroll.
• Maintain and manage physical and electronic files, including onboarding and offboarding attorney and client files, ensuring proper organization and security.
• Oversee file purging process once files reach their retention period.
• Maintain and update employee roster and building directories.
• Program and activate/ deactivate security care for new and existing employees.
• Oversee meeting setup, ensuring conference rooms are properly equipped and prepared for internal and external meetings.
• Ensure lunch orders are placed and delivered/set up on time.
• Serve as primary liaison between building management, contractors, and vendors. Handle building requests, coordinate office moves and setups, and manage office buildouts and remodels.
• Assist in budgeting and cost control for office supplies and services.
• Present options and quotes for office furniture, projects, and ideas.
• Perform other duties as assigned to support the overall operations of the firm.

Office Manager Requirements:

• HS Diploma/GED required.
• Strong computer skills, including proficiency with MS Office (Word, Excel, and PowerPoint).
• Ability to organize work, establish priorities, and multitask in a fast-paced environment.
• Professional communication and independent problem-solving skills.
• High-level verbal and written communication skills.
• Experience working in a law firm is required.
• Management experience is required.

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